job title:Administrative Assistant - Construction Industry
QR Code Link to This Post
Administrative Assistant – Construction Industry
Full-Time | In-Office Position
We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support multiple companies within the construction industry. We are looking for someone who is proactive, adaptable, and capable of handling a wide variety of responsibilities in a fast-paced environment.
The ideal candidate will possess a strong combination of technical, bookkeeping, organizational, and interpersonal skills. This individual must be able to work effectively with a diversified group of employees while maintaining professionalism and confidentiality at all times.
Responsibilities Include:
• Managing and maintaining records in QuickBooks
• Assisting with bookkeeping functions to possibly include accounts receivable, accounts payable, reconciliations, and payroll.
• Performing accurate data entry
• Organizing and maintaining digital computer files and office systems
• Utilizing Microsoft Office programs, especially Excel
• Handling multiple projects and priorities simultaneously
• Identifying potential problems and offering practical solutions
• Performing checks and balances to ensure accuracy in daily tasks
• Assisting with various administrative and operational duties as needed
• Adapting quickly to new tasks and changing priorities
Qualifications:
• Minimum 5 years of office experience required
• Bookkeeping background required
• Construction industry knowledge strongly preferred
• Proficiency in QuickBooks and Microsoft Office Suite
• Exceptional organizational and multitasking abilities
• Strong verbal and written communication skills
• Extremely detail-oriented, especially with numbers and data entry
• Ability to learn quickly and retain information with minimal instruction
• Technology proficiency is a plus
• Trustworthy, dependable, and comfortable handling confidential information
This is an in-office position and is not remote.
Principals only. Recruiters, please don't contact this job poster.